Email attachments get lost, versions become outdated, and sensitive files often end up in the wrong hands. A good file-sharing app solves these issues with secure storage, version history, access controls, and even features like free fax capabilities. Teams can upload, organize, and collaborate on files in real-time, hassle-free. In this article, I’ve reviewed six top file-sharing apps for businesses.
Connecteam — Best all-in-one file-sharing app
Connecteam is a business management platform that lets teams upload, organize, and access documents alongside tasks, schedules, and communication tools.
Why I chose Connecteam: Connecteam’s features work seamlessly together. You can share files via chat or attach them to tasks, schedules, or forms, keeping everything tied to related work.
Document management
Connecteam offers a secure, centralized space for storing and managing files. Employees can upload documents like IDs or certifications directly from their phones, while managers can review, approve, and organize them easily. Key features include version history, activity logs, file tracking, and automated reminders for expiring documents. Permission settings ensure sensitive files stay secure, while unlimited storage and a robust search function keep everything accessible and organized.
Company knowledge base
Connecteam’s knowledge base acts as a central hub for policies, SOPs, guides, and training materials. Managers can upload and update content, set access permissions, and organize resources for easy navigation. The mobile app ensures employees have instant access to the latest information. The AI Agent further reduces repetitive questions by pulling answers directly from shared files.
Google Drive — Best for cloud-based collaboration
Google Drive is part of Google Workspace, providing cloud storage and real-time collaboration on documents, spreadsheets, and presentations.
Why I chose Google Drive: Google Drive integrates seamlessly with Google tools, enabling easy collaboration across teams.
Storage and collaboration
Google Drive uses pooled storage, shared across your team and scalable as your team grows. Built-in tools like Docs, Sheets, and Slides allow for real-time collaboration, with detailed version history and customizable permissions for viewing, commenting, or editing.
Search and organization
Google Drive’s search function quickly locates files, while higher-tier plans include AI features like document summaries and insights. Although organizing files requires manual setup, shared folders make collaboration straightforward.
Integrated tools
Google Drive integrates with over 1,500 third-party apps, from project management to design tools. However, many integrations require separate subscriptions, which can increase costs.
Dropbox — Best for syncing across devices
Dropbox offers secure file storage and seamless syncing across devices.
Why I chose Dropbox: Its powerful search, file sync capabilities, and simple design stood out.
File synchronization and storage
Dropbox’s selective sync lets you save hard drive space by keeping files in the cloud but downloads them on demand. Teams on the Standard plan get 5TB of storage, while the Advanced plan starts at 15TB. File recovery provides up to a year of version history, and syncing across devices is reliable and efficient.
Collaboration and file sharing
Dropbox allows easy file sharing via links, with options to set passwords, expiration dates, and permissions. Shared folders facilitate team collaboration, while notifications and auto-syncing ensure everyone stays updated.
Integrations and AI search
Dropbox integrates with hundreds of tools and recently launched Dash, an AI-powered search tool that connects with platforms like Google Drive, Gmail, and Slack. While Dash is useful for larger teams with multiple tools, smaller businesses may find the extra cost and admin work less appealing. Given Dropbox’s higher price point, adding more tools could push costs further.